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Subsurface Document Controller – Well & Seismic Data (WS/3349


Job Status:    Contract – 12 Month Fixed Term Employment

Open To:    UK National or UK or EU Work Permanent holders

Job Overview:    A leading and well-established Information Management Company in the global oil and gas industry seeks an experienced Subsurface Document Controller to work at an oil operator client site in Aberdeen.  The key focus is to manage their well information throughout its entire lifecycle from creation to final reporting.   Applicants are invited with a strong data management background and some expertise using a Document Management System (preferably Documentum Webtop). This role is for a fixed employment contract of 12 months. There may be additional employment following this.

The Company has been at the forefront of providing expert data and information management services to the upstream oil and gas industry for over two decades. Services range from IM advisory, project, support and learning consulting services, helping clients reduce costs and increase efficiencies to devising effective data /IM management strategies.
The Company’s success is built upon their status of trusted advisors within oil and gas.  They have a well-established client base from small to major oil companies who they support, in transforming data and information into useful knowledge; the deployment of cloud solutions; and in the optimisation of technologies and workflows.  

You will work at the Operator site in Aberdeen in their “Information Centre Team”, reporting to the Team Leader and supporting colleagues. This is a small team consisting of 3-4 people. The role requires diplomacy and strong stakeholder engagement skills as you will deal with requirements from many sources.

Responsibilities: Reporting to Information Centre Team Leader, the role will consist of the following activities:  
•    Manage well information throughout its entire lifecycle - from creation to final reporting / destruction, including registering, tracking and distributing subsurface data received from internal and third parties. Assist in the capture of this information in the Company’s Document Management System (DMS) and the regulator’s repository, North Sea Transition Authority National Data Repository (NSTA NDR).
•    Provide full support to Geology & Geophysics (G&G) and Drilling, Completions & Well Services (DCWS) Departments re day-to-day subsurface data management queries and requests.
•    Support regulatory compliance by assisting in the development and execution of all procedures and specifications relating to North Sea Transition Authority compliance for subsurface data.
•    Support the Data Analyst and Drilling, Completions & Well Services (DCWS) and Geology & Geophysics (G&G) departments in the creation and execution of North Sea Transition Authority Information and Samples Plans.
•    Work in compliance with Company procedures and work instructions.
•    Quality check of document deliverables received from internal and external parties against Information Management Standards and Specifications.
•    Document Number, Revision Coding / Revision Status and other metadata control and allocation.
•    Support the creation and maintenance of internal Master Document Registers (MDRs) for use by the project /campaign teams.
•    Deliver document management requests received from the Drilling, Completions & Well Services (DCWS) and Geology & Geophysics (G&G) functional teams including document numbering, tag numbering, document retrieval, searching etc.
•    Reporting records to the regulator’s repository, National Data Repository ensuring all regulatory deadlines are met.
•    Offsite storage requests and retrievals for the business (Physical Records Management).
•    Provide training and support to personnel in document management processes and search/use of Document Management System.
•    Assist in the implementation of new document management related processes and enhancements.
•    Proactively promote and ensure document management processes and procedures are understood and are complied with by the users.
•    Ensure Intranet Project Sites is set up as required.
•    Communicate and provide regular status updates to the Information Centre Team Leader identifying potential areas of concern and seek resolution in a timely manner.
•    Execute day-to-day document management support to Drilling, Completions & Well Services (DCWS), Geology & Geophysics (G&G) and Developments.
•    Provide weekly progress / status updates.
•    Attend and contribute to team meetings.
•    Work in a collaborative manner and, where required, support and assist other Information Centre team members.
•    Strive to deliver timely and professional services to all.

Candidate Requirements:
•    A degree qualification in Geoscience, Data Management, Information Management or Information Science desirable.
•    Proven experience working in a Data/Document Management Role essential – preferably circa 5 years+.
•    Knowledge and experience of Geoscience subsurface data essential - preferably wells (production, completions, drilling or log data ) and seismic data.
•    Proven experience using a Document Management System essential – use of Documentum / Webtop highly desired.
•    Familiarity with “North Sea Transition Authority” guidance in relation to the reporting and disclosure of well and seismic data stipulated in the Energy Act 2016 and Petroleum Act 1998 highly desired.
•    A systematic and disciplined approach to work and is able to plan, schedule and monitor own work within a limited and / or defined timeline essential.
•    A strong team player essential - willing to provide a support role to other members of the Information Centre team, back-filling in their absence.
•    A meticulous attention to detail with accurate inputting skill essential.
•    Can adopt a proactive and coordinated approach in identifying anomalies, areas of concern and resolving problems in a timely and effective manner essential.
•    Strong communication skills essential - has an effective and appropriate level of written and oral communication skills.
•    Has a positive attitude and demonstrates commitment and initiative in the delivery of an efficient service to the business, i.e. is customer focused essential.
•    Strong stakeholder management skills essential - with the ability to prioritise competing demands across many stakeholders.
•     Knowledge of Geoscience and Drilling workflows desired.
•    Good understanding of data management systems.
•    Strong MS Office computer literacy.
•    Experience in a similar role highly desired.
•    Highly flexible – ability to adapt to new project challenges and prioritise workloads.

Package:     An attractive fixed term salary plus benefits is on offer dependent on skills and experience.  
Please submit a Cover Letter with your application - outlining a) why you feel you may be particularly suited to this position (i.e. relevant skills/experience pertaining to requirements) b) your availability and c) your Salary expectations.

Subsurface Document Controller – Well & Seismic Data (WS/3349

Aberdeen, UK
Long Term Contract
1 - 2 years of experience

Published on 31 Jan 2023